EcoVadis Policy Starter Kit
Build Your EcoVadis Policies Without Starting From Scratch
Six editable EcoVadis policy templates in Word, plus four practical guides for SMEs preparing an EcoVadis assessment.
Structured first drafts your internal stakeholders can review, approve and put into practice.
EcoVadis Policy Starter Kit
Six editable EcoVadis policy templates in Word, four practical PDF guides and in-document customisation prompts.
The problem this solves
Your company may already have good practices. They may not be written down clearly.
Preparing for EcoVadis often exposes a documentation gap. Responsible practices, internal controls and useful knowledge exist, but they are scattered across procedures, presentations, emails and people's heads.
Then someone has to turn that material into formal policies across Environment, Labour and Human Rights, Ethics and Sustainable Procurement. Starting each document from a blank page is slow. Generic online templates create a different problem because they can contain vague wording, irrelevant promises or practices your company cannot support.
No clear starting structure
You can spend hours deciding what a policy should contain before the real drafting work even begins.
Several departments need to contribute
HR, Operations, Procurement, Legal and leadership may all need to confirm what the company can genuinely commit to.
The deadline keeps moving closer
You need a practical way to create credible first drafts without lowering the quality of the final documents.
A structured way forward
Move from “we need policies” to first drafts your company can review
The EcoVadis Policy Starter Kit gives you a detailed starting point and a practical customisation process. You can prepare the first structured draft, then bring in the people who understand the relevant operations, risks and legal requirements.
You are the coordinator, not necessarily the author
The templates help you organise a strong first draft. The guidance helps you identify the functions that should review each document, from Operations and HR to Procurement, Legal and executive leadership.
The kit helps you
- Define the purpose and scope of each policy
- Structure clear commitments and responsibilities
- Add ownership, approval and review arrangements
- Consider relevant targets and monitoring fields
- Create a draft that stakeholders can work with
Your company confirms
- Which templates and topics are relevant
- Which example statements reflect reality
- What targets and timelines are achievable
- Who owns implementation
- What evidence supports actions and results
The practical outcome
What you can have at the end of the process
Structured policy drafts
Documents with defined sections for scope, commitments, responsibilities, approval, review and monitoring.
Clear internal questions
A practical list of decisions and information to confirm with the people who own the underlying practices.
A stronger policy foundation
Company-specific documents that can support your wider management system once they are approved, communicated and implemented.
Everything in the current download
Six Editable EcoVadis Policy Templates and Four Practical Guides
Six Microsoft Word templates
- Environmental Policy
- Anti-Corruption Policy
- Equal Opportunity Policy
- Whistleblower Policy
- Supplier Code of Conduct
- Sustainability Governance Statement
Each template provides a detailed document structure, editing guidance, responsibilities, review and approval fields, version control, and an Appendix A for targets and monitoring.
Four PDF guidance documents
- Template Customisation Guide: a 15-page walkthrough covering policy-quality elements, criteria mapping, relevant standards, internal stakeholders and the customisation process.
- Quick-Start Guide: a concise nine-step route through the drafting workflow.
- What Not to Upload Checklist: practical checks for document age, scope, company identification and unsuitable materials.
- README: explains how the files work together and where the kit has limits.
Get the EcoVadis Policy Starter Kit - €97
Six Word templates · Four PDF guides · Immediate download
See what is included
Inside the EcoVadis Policy Starter Kit
The current v1.3 download includes six editable Word templates and four practical PDF guides. The arrangement below is shown for presentation; the files themselves are supplied as editable Word documents and PDFs.
How to use the kit
A practical drafting workflow
- Select the relevant templates. Start with your assessment profile, existing documents and company priorities.
- Read the guidance. Use the in-document comments and Customisation Guide to understand the purpose of each section.
- Replace the example content. Remove statements that do not apply and add your actual scope, practices and plans.
- Bring in internal owners. Ask the relevant functions to validate commitments, responsibilities and legal requirements.
- Add governance details. Confirm owners, dates, approval, review cycles and monitoring arrangements.
- Approve and put the policy into practice. Finalise the document internally and connect it to actions, records and performance reporting.
Why this is more useful than a blank template
Guidance is built into the drafting process
Detailed starting structures
Each document already contains the sections needed to support a serious internal drafting and approval process.
Section-by-section prompts
Comments explain why a section is present and what company-specific questions need to be answered.
Internal stakeholder guidance
The supporting material shows which functions typically contribute to each policy, helping you coordinate the work faster.
Accuracy comes before impressive wording
Delete anything that is not true. Adapt the scope. Confirm applicable legal requirements. Replace example targets with your own. Involve the people responsible for implementing the commitments.
A shorter, accurate policy is more credible than an ambitious document that does not reflect your company.
Clear product boundaries
What the Policy Starter Kit covers, and where it stops
The kit helps with
- Six important policy and governance areas
- Policy structure and customisation
- Internal ownership and collaboration
- Example targets and monitoring fields
- Criteria and evidence mapping
- Common document-preparation mistakes
The kit does not
- Complete your EcoVadis questionnaire
- Determine every document your company needs
- Demonstrate implementation of actions
- Create KPI results for your company
- Guarantee document acceptance, a score or a medal
- Replace legal or compliance advice
Coverage note: The download does not include dedicated templates for Employee Health and Safety, Responsible Information Management, Customer Health and Safety, Social Dialogue or Career Management. You may need separate evidence or documents for these areas when they are relevant to your assessment.
Choose the right level of help
Is the EcoVadis Policy Starter Kit right for your company?
A good fit when
- You are preparing a first EcoVadis assessment
- Your SME has informal, incomplete or scattered policies
- You are coordinating input across several departments
- You want detailed drafting structures and guidance
- Your company is willing to review, approve and implement its commitments
Choose expert support when
- You want someone to assess your complete evidence set
- You need help prioritising the full submission
- Your deadline is close
- You need strategic review of an existing scorecard
- You expect hands-on support across the assessment
About the creator
Created by an experienced sustainability practitioner
I am Rutger, founder of Double Your Sustainability. I have 15 years of corporate sustainability experience, am a certified EcoVadis Solutions Practitioner, and have led project teams to achieve EcoVadis Platinum medals.
I created this kit because sustainability coordinators are often expected to produce formal policies quickly while depending on input from HR, Operations, Procurement, Legal and leadership.
The EcoVadis Policy Starter Kit gives you a credible first draft and a practical process for getting those people involved.
Corporate sustainability experience
EcoVadis Solutions Practitioner
Led project teams to EcoVadis Platinum medals
Before you purchase
Frequently Asked Questions
Check the answers below for product format, customisation, coverage and the difference between the Policy Starter Kit and hands-on support.
Are these templates approved by EcoVadis?
Can I use these EcoVadis policy templates in my assessment?
What exactly do I receive?
Does the kit cover every EcoVadis criterion?
Is this useful if our sustainability programme is still developing?
Will the EcoVadis Policy Starter Kit improve our EcoVadis score?
Do we need legal review?
How is the EcoVadis Policy Starter Kit different from Submission Support?
Give your team a stronger starting point
Stop Starting Your EcoVadis Policies From a Blank Page
Get six editable templates and four practical guides to help you create company-specific policy drafts with more structure and less guesswork.
Get the EcoVadis Policy Starter Kit - €97
One-time payment · Instant download · 14-day satisfaction guarantee
Your 14-Day Satisfaction Guarantee
Explore the templates and guidance for yourself. If you are not satisfied with the EcoVadis Policy Starter Kit, email me within 14 days of purchase for a full refund.
Disclaimer: The EcoVadis Policy Starter Kit is provided for educational and guidance purposes. It does not constitute legal, compliance or assurance advice. You are responsible for fully customising the templates to reflect your company's actual practices and for confirming all applicable legal and regulatory requirements. No document, score or assessment outcome is guaranteed.
