Submission-Ready EcoVadis Templates

Editable. Assessment-Aligned. Expert-Built.

Get the EcoVadis Starter Kit → €97

Facing your first EcoVadis submission?

You might be asking yourself: "Where do we even begin with EcoVadis?"

This kit is built to solve that exact problem — quickly, credibly, and without generic shortcuts.

For many companies, writing formal policies feels like the most challenging part of their EcoVadis assessment.

You know they are the bedrock of your management system and worth 25% of your score, but the task itself feels monumental. Maybe you're thinking:

• "I'm not a policy writer. Where do I even begin?"
• "Which documents are essential for my first submission?"
• "How do I make sure what I write is what EcoVadis is looking for?"
• "I don't want to submit documents that get rejected or penalised."

Wrestling with vague requirements and the fear of getting it wrong is a universal pain point. That’s precisely why I created this Starter Kit.

A Guided Framework to Get Your Documents Done Right

The EcoVadis Starter Kit is more than just a set of templates. It’s a guided framework designed to guide you quickly from "we need policies" to "here are our credible, customised first drafts."

I distilled the key requirements and best practices into a system that gives you a head start, saving you from the guesswork and the dozens of hours it takes to start from scratch.

A Complete Submission System, Not Just Templates

This kit is engineered to give you a strategic advantage by teaching you the rules of the game.

• Learn the Scoring Logic Before You Submit: The included Template Customisation Guide reveals the "Policy-Maturity" logic EcoVadis analysts use, showing you how to structure your policies to unlock higher scores.
• Avoid Costly Rejection Mistakes: With the What Not to Upload Checklist, you'll sidestep common errors like using marketing collateral, submitting outdated documents, or improper file naming that can weaken your submission.
• Know Exactly Who to Involve and When: The guides clarify that you are the "Coordinator, Not the Author" and provide a simple table showing which department to involve for each policy, making internal collaboration faster and more effective.

Get the EcoVadis Starter Kit → €97

What's Inside the Kit?

You get the editable documents and the clear guidance you need to prepare documents with confidence.

✅ Six Core Templates (.docx format):

• Environmental Policy: To formalise your commitments on energy, waste, water, and emissions.
• Anti-Corruption Policy: To establish your zero-tolerance stance on bribery and facilitation payments.
• Equal Opportunity Policy: To demonstrate your commitment to a fair, inclusive, and non-discriminatory workplace.
• Whistleblower Policy: To outline the safe, confidential channels for reporting misconduct, and a non-retaliation clause.
• Supplier Code of Conduct: To define your environmental, social, and ethical expectations for your supply chain partners.
• Sustainability Governance Statement: To anchor your high-level commitments and assign responsibility.
• ✅ Includes "Appendix A – Targets & Monitoring" in every template, giving you a ready-made framework with example KPIs that EcoVadis requires for higher scores.

✅ The Complete Guidance System (PDFs):

• Template Customisation Guide: A detailed walkthrough of what makes a policy strong in the eyes of an EcoVadis analyst, from setting quantitative targets to mapping criteria.
• Quick Start Guide: A 9-step workflow to get you from download to submission-ready drafts, fast.
• What Not To Upload Checklist: My list of common document mistakes that can weaken a submission so that you can avoid them.
• README First: Your starting point that explains how all the pieces fit together.

Why This Works (When Generic Templates Fail)

Generic templates are sub-optimal because:

• ❌ They aren’t aligned to the scoring framework.
• ❌ They skip required KPIs or governance structures.
• ❌ They may trigger flags for “non-genuine documentation."
• ❌ They don’t reflect EcoVadis' strength indicators or sustainability criteria.

This kit is designed backwards: EcoVadis scoring logic → template structure.

Built From Analysis of Real-World Practitioners

These templates have been carefully structured based on experience and by reverse-engineering the publicly available policies and sustainability reports of EcoVadis Gold and Platinum medal winners, including:

• The common structures and commitments in the policies of high-performing companies.
• The specific language and evidence that align with EcoVadis's four key themes.
• The documented best practices of recognised sustainability leaders, including SMEs and large companies that feature in our blog posts and case studies.

This Kit is Built For:

• First-Time Submitters who need to build a solid foundation under pressure.
• Small to Mid-Size Suppliers looking to professionalise their documentation and improve their score.
• Overloaded Sustainability Leads who need to accelerate the policy-writing process without sacrificing quality.

Trusted by Sustainability Professionals Worldwide

(Real-world feedback from our first customers will be featured here soon!)

About the Creator

My name is Rutger, and I created this Starter Kit to solve the exact problem I saw dozens of companies struggle with. As a certified EcoVadis Solutions Practitioner with 15 years of corporate sustainability experience - and having led project teams to achieve EcoVadis Platinum medals - I know exactly what a credible, high-scoring document looks like. I've distilled all that experience into this framework to give you the head start I wish I'd had.

Frequently Asked Questions

Disclaimer: The EcoVadis Starter Kit is provided for educational and guidance purposes only and does not constitute legal, compliance, or assurance advice. You are responsible for fully customising the templates to reflect your company's actual practices and for confirming they meet all relevant legal and regulatory requirements.